West Virginia, What Moves You? Photo Contest Official Rules

The Official Rules of the West Virginia Physical Activity Network’s “West Virginia, What Moves You?” Social Media Photo Contest:

ELIGIBILITY

The “West Virginia, What Moves You?” Social Media Photo Contest (“Photo Contest”) is open only to legal residents of the United States who are at least eighteen (18) years old. Trustees, Board Members, Employees, interns, or partners of the West Virginia Physical Activity Network and the West Virginia Community Development Hub, as well as the immediate family (spouse, parents, siblings, and children) and household members of those employees, are eligible to participate but are not eligible to win a prize.

SPONSOR

The Photo Contest is sponsored by the West Virginia Physical Activity Network, 1116 Smith Street, Suite 401 Charleston, WV 25301 (“Sponsor”). Sponsors who have provided prizes for this photo contest are Mountain Surf Paddle Sports, New River Bikes, Spencer Trails, Rails to Trails Conservancy, Little Kanawha River Trail Group, Adventures on the Gorge, WVYogaGirl, and WVU Extension Agency in Kanawha and Putnam Counties. This Photo Contest is in no way sponsored by, endorsed by, administered by, or associated with, Facebook, Instagram, or Twitter.

ENTRY PERIOD

The Photo Contest begins at 12:00am EST on July 8, 2016 and finalists will be picked at 11:59pm EST on September 14, 2016 (the “Entry Period”). Entries submitted before or after the Entry Period will not be eligible. Sponsor’s computer is the official time-keeping device for the Photo Contest.

WHAT TO ENTER

The West Virginia Physical Activity Network is committed to promoting and advocating for physical activity throughout the state. We want to know why physical activity is important to you and see your experience. For our “West Virginia, What Moves You?” Photo Contest, we’d like to know: “Why is physical activity important to you and/or your community?” Do you have a favorite sport or recreation activity? Why is it your favorite? Where do you enjoy it? Why do you enjoy it? Show us and tell us your story! Capture those vibrant moments and express what physical activity means to you.

Photos must include at least one person being physically active.

All photographs should accurately reflect the subject matter and the scene as it appeared.

Caption Requirements:

• An answer to the prompt, “Why is physical activity important to you and/or your community?”
• The appropriate West Virginia Physical Activity Network social media site tag. For Facebook that is @West Virginia Physical Activity Network. For Instagram and Twitter it is @wvpanetwork.
• The hashtag #WVWhatMovesYou

Previously published material for which non-exclusive rights were granted may be entered as long as you still maintain the right to grant us a license (see “Your Rights” below).

If you choose to include people in your submission, you are responsible for obtaining the necessary releases from the individuals depicted, and must be able to provide copies of those releases to the West Virginia Physical Activity Network upon request.

The following submissions are ineligible:

• Photographs of pets or domestic animals.
• Photos that violate or infringe upon another person’s rights, including but not limited to copyright.
• Photos that contain sexually explicit, nude, obscene, violent or other objectionable or inappropriate content.
• Images that involve putting any individual or animal in danger.
• Images taken more than three years prior to the beginning date of the Contest (July 8, 2016).

The Physical Activity Network shall determine entry eligibility in its sole and absolute discretion.

HOW TO ENTER

All images must be submitted though participant’s individual Facebook, Instagram, and/or Twitter accounts, including all required fields listed in “Caption Requirements”.

To be eligible to be selected as a finalist and prize winner the photo’s privacy settings have to be set to ‘public’.

You can select an image directly from your computer desktop, or submit images from Facebook, Twitter, and Instagram for consideration in the contest. Digital images that are sent via mail or email will not be accepted.

You may enter an unlimited number of times, but you may not use an agency or automated system to enter. Sponsor reserves the right to reject any additional entries or entries that do not comply with these Official Rules. By entering, you indicate your unconditional agreement to, and acceptance of, these Official Rules and Sponsor’s decisions, which are final and binding. You cannot win a prize unless you comply with all requirements in these Official Rules.

Entrants may be asked to supplement their submission (such as with a paragraph about their photo or the highest resolution version of their photo) anytime on or after September 22, 2016.

JUDGING

The top 6 finalist’s photos will be judged on originality, technical excellence, composition, overall impact, artistic merit and subject matter relevance to humans, except that the 1st, 2nd, and 3rd place prize winners will be determined based on which receive the most votes cumulatively. Judging will be conducted by a panel of West Virginia Community Development Hub employees and a group of guest judges to be selected by the West Virginia Physical Activity Network at its sole discretion (the “Panel”). The Panel will evaluate all valid entries and pick the top 6 finalists on September 15, 2016. On September 15, 2016 top 6 finalists’ photos will be posted on the West Virginia Physical Activity Network’s Facebook, Instagram, and Twitter pages. On September 21, 2016 at 11:59pm EST the 1st, 2nd, and 3rd place winners will be determined by the number of cumulative likes on Facebook, Instagram, and Twitter. Finalists are welcome and encouraged to share their respective post from the West Virginia Physical Activity Network’s social media in an effort to get their friends and family to like their photo, but only likes to the core post from the WV Physical Activity Network’s page will be counted.

All judging decisions are final. Please do not contact us about the status of entries or judging.

The West Virginia Physical Activity Network will notify the winner via the contact information provided when they are named a finalist.

POTENTIAL WINNER REQUIREMENTS

Except where prohibited, a potential winner may be required to complete and return an affidavit of eligibility, including proof of age, and liability/publicity release within 14 days. If a potential winner is a minor, his/her parent or legal guardian will be required to sign the documents on his/her behalf. If a potential winner fails to return these documents on time, an alternate potential winner may be selected in his/her place.

PRIZES

The West Virginia Physical Activity Network will award the following prizes.

One (1) 1st Place Prize Winner will receive:

• One water bottle from WVU Family Nutrition Program
• One exercise band from WVU Family Nutrition Program
• Three t-shirts
  • Rails to Trails Conservancy,
  • Little Kanawha River Trail,
  • OR Harrison Rail Trails
• One pair of socks from Rails to Trails Conservancy
• One Boardworks trucker hat from Mountain Surf Paddle Sports
• Five free session/rental passes
  • 2 free full day bike rentals from New River Bikes in Fayetteville,
  • 2 free full day bike rentals from Blackwater Bikes in Davis,
  • 2 free full day SUP rental from Mountain Surf Paddle Sports in Fayetteville,
  • 4 Timber Trek passes from Adventures on the Gorge in Fayetteville,
  • 2 free full day SUP rental from Appalachian Boarding Company & 50% off a standard SUP lesson,
  • OR 1 free yoga session from WVYogaGirl in Fairmont
• Four notebooks from the Tucker Community Foundation
• Three Highland Food & Farm farmer’s market bags from Potomac Highlands Food and Farm Initiative

One (1) 2nd Place Prize Winner will receive:

• One water bottle from WVU Family Nutrition Program
• One exercise band from WVU Family Nutrition Program
• One t-shirts
  • Rails to Trails Conservancy,
  • Little Kanawha River Trail,
  • OR Harrison Rail Trails
• One pair of socks from Rails to Trails Conservancy
• Four free session/rental passes
  • 2 free full day bike rentals from New River Bikes in Fayetteville,
  • 2 free full day bike rentals from Blackwater Bikes in Davis,
  • 2 free full day SUP rental from Mountain Surf Paddle Sports in Fayetteville,
  • 4 Timber Trek passes from Adventures on the Gorge in Fayetteville,
  • 2 free full day SUP rental from Appalachian Boarding Company & 50% off a standard SUP lesson,
  • OR 1 free yoga session from WVYogaGirl,
• Three notebooks from the Tucker Community Foundation
• One Highland Food & Farm farmer’s market bag from Potomac Highlands Food and Farm Initiative

One (1) 3rd Place Prize Winner will receive:

• One water bottle from WVU Family Nutrition Program
• One exercise band from WVU Family Nutrition Program
• One t-shirt
  • Rails to Trails Conservancy,
  • Little Kanawha River Trail,
  • OR Harrison Rail Trails
• One pair of socks from Rails to Trails Conservancy
• Four free session/rental passes
  • 2 free full day bike rentals from New River Bikes in Fayetteville,
  • 2 free full day bike rentals from Blackwater Bikes in Davis,
  • 2 free full day SUP rental from Mountain Surf Paddle Sports in Fayetteville,
  • 4 Timber Trek passes from Adventures on the Gorge in Fayetteville,
  • 2 free full day SUP rental from Appalachian Boarding Company & 50% off a standard SUP lesson,
  • OR 1 free yoga session from WVYogaGirl
• Three notebooks from the Tucker Community Foundation
• One Highland Food & Farm farmer’s market bag from Potomac Highlands Food and Farm Initiative

The 1st place winner will have first pick of their t-shirts and rental selections, then the 2nd place winner will have their pick from what’s left, and then 3rd place winner will receive what is left.

Prizes will only be shipped to an address in the United States.

All winners are responsible for paying any income taxes and any and all other costs and expenses not listed above.  Any prize details not specified above will be determined by Sponsor, in its sole discretion. A prize may not be transferred and must be accepted as awarded. A winner may not request cash or a substitute prize; however, Sponsor reserves the right to substitute a prize with another prize of equal or greater value if the prize is not available for any reason, as determined by Sponsor, in its sole discretion.

QUESTIONS

Questions and inquiries about contest rules can be emailed to c.roark@wvhub.org

YOUR RIGHTS

You will retain all rights to any photograph you submit — including ownership if applicable.

If you submit a photograph to enter the Photo Contest, you grant the West Virginia Physical Activity Network a royalty-free, nonexclusive right during the Photo Contest to:

• Display the photograph on West Virginia Physical Activity Network social media sites (Facebook, Instagram, and Twitter) and webpage (wvhub.org/wv-physical-activity-network/)

If your photograph is formally honored by the competition as a finalist or winner, you grant the West Virginia Physical Activity Network a royalty-free, nonexclusive right, in perpetuity, to:

•  Use the photograph on the Internet and in Social Media in support of our mission.
•  Use the photograph in West Virginia Physical Activity Network’s internal and external communications materials including but not limited to web sites and web publications, fact sheets, fund raising publications, advertising, multimedia, presentation and membership services, and annual report.
•  Provide your photograph to other individuals and organizations for Network-related use in news stories, newsletters, reports, slide shows, displays, web pages, videos, and the like.
•  Use, in connection with the Photo Contest, your name, city, state and country of residence in promotions and other publications.
•  Retain a digital copy of your photograph that will be archived in the West Virginia Physical Activity Network photo library and accessible to Network staff via the Network internal online photo archive.

The West Virginia Physical Activity Network will endeavor to credit all photographs with the caption “Person’s Name” when the full name is available.

GENERAL CONDITIONS

In the event that the operation, security, or administration of the Photo Contest is impaired in any way, Sponsor may, in its sole discretion, either: (a) suspend the Photo Contest to address the impairment and then resume the Photo Contest; or (b) award the prize(s) from among the eligible entries received up to the time of the impairment. Sponsor reserves the right, in its sole discretion, to disqualify and seek damages from any individual who tampers with the operation of the Photo Contest, violates these Official Rules, or acts in a disruptive or unsportsmanlike manner. Sponsor’s failure to enforce any term of these Official Rules shall not constitute a waiver of that provision. Proof of sending any communication to Sponsor by mail shall not be deemed proof of receipt of that communication by Sponsor. In the event of a dispute as to the owner of an online entry, the authorized account holder of the e-mail address used to enter will be deemed to be the owner. The Photo Contest is subject to federal, state, and local laws and regulations and is void where prohibited.

RELEASE AND LIMITATIONS OF LIABILITY

By entering, you agree to release and hold harmless Sponsor, Facebook, Instagram, Twitter, their respective parent, subsidiaries, affiliates, and each of their respective officers, directors, employees, and agents (the “Released Parties”) from and against any claim or cause of action arising out of participation in the Photo Contest or receipt or use of any prize, including, but not limited to: (a) unauthorized human intervention in the Photo Contest; (b) technical errors; (c) printing errors; (d) late or undelivered mail; (e) errors in the administration of the Photo Contest; or (f) injury or damage to persons or property. You waive the right to claim any attorneys fees and any damages whatsoever, including, but not limited to, punitive, consequential, direct, or indirect damages.

E-SUPPORTER

When you enter, you will automatically become an e-supporter of the West Virginia Physical Activity Network. This includes special event invitations, digital messages and a monthly e-newsletter. You may cancel and unsubscribe at any time.

PRIVACY AND PUBLICITY

The information you provide when you enter is provided to Sponsor, not to Facebook, Instagram, or Twitter. Except where prohibited, you consent to Sponsor’s use of your name in any list of winners (if applicable) and for promotional purposes in any media without further payment or consideration.

DISPUTES

You agree that any and all disputes, claims and causes of action arising out of, or connected with, the Photo Contest or any prize awarded shall be resolved individually, without resort to any form of class action, and exclusively by the appropriate court located in West Virginia. All issues and questions concerning the construction, validity, interpretation and enforceability of these Official Rules, your rights and obligations, or the rights and obligations of Sponsor in connection with the Photo Contest, shall be governed by, and construed in accordance with, the laws of West Virginia, without giving effect to any choice of law or conflict of law rules (whether of West Virginia or any other jurisdiction), which would cause the application of the laws of any jurisdiction other than West Virginia.

QUESTIONS

Questions and inquiries about contest rules can be emailed to c.roark@wvhub.org